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CALPADS Update Flash #227

Certification Data Discrepancy (CDD) update; addressing CDDs.

To:           Local Educational Agency (LEA) Representatives

From:      California Department of Education (CDE) –
                California Longitudinal Pupil Achievement Data System (CALPADS) Team

Date:       July 12, 2022

SubjectCALPADS Update FLASH #227


Certification Data Discrepancy Update

The Certification Data Discrepancies (CDDs) were made viewable to LEAs on July 6, 2022. As described in Flash 226, the CDDs were made viewable despite known issues related to a number of the CDDs which were over-triggering. The majority of the issues were triggering on old records, and a few were attributing errors to students who were never enrolled. LEAs will not be required to clean up old data, and the CDE is working to address these defects so that the validations only trigger on recent data.

Since the majority of CDDs are working as designed, the CDDs were made viewable so that LEAs could become accustomed to this new functionality, and begin to clean up data that appropriately triggered a validation. To help LEAs identify the CDDs that they can work on, Attachment 1 in this Flash includes a table that lists, by submission, the CDDs that currently have no known issues. The CALPADS Known Issues list is updated multiple times a day, identifying issues that are resolved as well new issues that are identified. The CDE will also include on the Known Issues list those CDDs for which there is not a problem management ticket, but which have been identified by the CDE as over-triggering. Addressing these issues remains a high priority for the CALPADS team.

The CDE also understands that the CDDs are currently only viewable on the LEA Certification page, and therefore may not be visible to some Special Education Local Plan Areas (SELPAs). The CDE is working to make the Certification Error report available and to include all the CDDs, which would be accessible to SELPAs.

Strategy for Addressing CDDs

Understanding that LEAs may feel overwhelmed by the number of CDDs to resolve, in Flash 226 we suggest that the approach for the next two weeks is for staff to become comfortable with identifying the problem data and the resolution process. Data coordinators may want to first identify CDDs that have a low total count, resolve the error by referring to the Error List for the validation’s suggested resolution, and then proceed to other errors with larger counts. Data coordinators may also want to consider the availability of other internal staff when deciding which CDDs or submissions to address first.

Please remember that all of the CDDs triggered on input in the legacy system, and therefore LEAs should be familiar with the validations. However, the CDE recognizes that these CDDs only became viewable well into the End-of-Year (EOY) submission window, and that LEAs must now resolve a large number of errors during the submission window. Accordingly, as previously stated, the CDE continues to assess LEA progress and will adjust the certification deadline as necessary to ensure that LEAs are able to submit and certify quality data. The CDE will also provide another update letter to superintendents.

Attachment 1
Table 1: CDDs That LEAs Can Work On

All EOY 1 EOY 2 EOY 3 EOY 4 -
Special Education (SPED)
EOY4 – Other

SENR0193
SENR0265
SENR0269
SENR0286
SENR0317
SENR0439
SENR0519

ERD000A
ERD000B
ERD000C
ERD000D
ERD000E

IVR0026

SINF0068
SINF0552
SINF0554

CRSC0126
CRSC0130
CRSC0545

CRSE0130
CRSE0545

SCSC0140
SCSC0141
SCSC0512

SASS0121
SASS0257
SASS0268

SDEM0196

WBLR0576

SPRG0076
SPRG0148
SPRG0247
SPRG0250
SPRG0264
SPRG0550
SELA0054
SELA0323
SELA0525
SELA0526

SINC0494
SINC0516

SIRS0490
SIRS0504
SIRS0505
SIRS0506

SOFF0510

SPED0361
SPED0362
SPED0363
SPED0365
SPED0367
SPED0368
SPED0369
SPED0370
SPED0376
SPED0378
SPED0379
SPED0380
SPED0381
SPED0383
SPED0385
SPED0386
SPED0387
SPED0388
SPED0389
SPED0390
SPED0391
SPED0392
SPED0393
SPED0394
SPED0395
SPED0396
SPED0398
SPED0421
SPED0424
SPED0425
SPED0427
SPED0429
SPED0437
SPED0521
SPED0531
SSRV0410
SSRV0411
SSRV0412
SSRV0413
SSRV0415
SSRV0416
SSRV0417
SSRV0418
SSRV0419
SSRV0420
SSRV0444
SSRV0445
SSRV0449
SSRV0532

PSTS0479
PSTS0481
PSTS0482

Questions:   CALPADS/CBEDS/CDS Operations Office | calpads@cde.ca.gov | 916-324-6738
Service and Support: CALPADS-CSIS Service Desk | calpads-support@cde.ca.gov | 916-325-9210
Last Reviewed: Monday, November 20, 2023
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