Mandate Block Grant FAQsQuestions and answers regarding the Mandate Block Grant program.
Application Deadline and Submission
What is the deadline for the 2019–20 Mandate Block Grant (MBG) Application?
The deadline to submit the MBG Application is Friday, August 30, 2019. Local educational agencies (LEAs) that want to participate in the MBG should submit the MBG Application electronically to the CDE on or before August 30, 2019. The MBG Application represents the Letter Requesting Funding.
How can the MBG Application be submitted?
The MBG Application is web-based, therefore, LEAs will submit electronically to the CDE. Hard copy applications will not be accepted.
LEAs will receive an email notification, addressed to the contact identified on the California School Directory, containing an informational letter which includes a link to the MBG Application and other important MBG details. On CDE’s Mandate Block Grant Request for Application web page LEAs may select the link titled “MBG Application” to find logon instructions and, if necessary, request a new password. LEAs that were issued a password for the Mandate Block Grant in a prior year may use the same password to access the 2019–20 application.For technical assistance, please contact the CDE by email at email@example.com or by phone at 916-323-6191.
Who is authorized to submit the 2019–20 MBG Application?
It is up to each LEA to determine the authorized representative who will submit the MBG Application on the LEA’s behalf. Passwords for the MBG Application will be issued to the LEA’s contact identified on the California School Directory; this is typically the County or District Superintendent or Charter School Administrator. In addition, if an LEA has established a secondary contact in the current or prior year's MBG Application, the secondary contact may also submit the application and, if necessary, request a new password. If an LEA wishes to change or remove a secondary contact, updates can be made locally after login, or an email from the contact identified in the California School Directory may be sent to firstname.lastname@example.org.
Does a signed MBG Application need to be submitted to the CDE?
No. Only the electronic submission of the MBG Application is required. Please note that upon successful submission of the MBG Application, LEAs will be prompted to “Print Submission." The printed document includes a signature line and it is recommended that LEAs print, sign, and retain the electronic submission for their records. The signed document does not need to be provided to the CDE.
We did not receive instructions on how to access the MBG Application. How can we apply?An email notification was sent to each school district, county office of education (COE), and charter school with an informational letter including a link to the MBG Request for Application web page. The email was sent to the superintendent, administrator, or contact listed in the California School Directory as well as to secondary contacts submitted through the MBG application in the prior year. Please check the junk mail or spam folder of that email address and also make sure that the email was not rejected by your server. If you cannot locate the email, please send a request to email@example.com.
If the contact information on the California School Directory is incorrect, please notify the CDE of changes to ensure receipt of future correspondence. Updates to school and district information may be requested by authorized LEA personnel using the OPUS-CDS application, or the CDS forms posted on the CDE website.Once the contact information is confirmed, LEAs may select the link for “MBG Application” to find logon instructions and, if necessary, to request a new password. LEAs that have been issued a password for Mandate Block Grant in a prior year may use the same password to access the 2019–20 application.
How can we verify that the CDE has received our application?Upon electronic submission of the MBG Application, LEAs will receive an email confirmation indicating the submission was received by the CDE. LEAs may also check the Mandate Block Grant Application Participation Status web page to see an application status of Participating, Not Participating, or Not Submitted. If you have concerns, please contact the CDE by email at firstname.lastname@example.org.
What are the 2019–20 MBG Funding Rates?
The 2019–20 MBG funding rates set forth in Item 6100-296-0001 of the 2019 Budget Act are as follows:
LEA Grade Span 2018–19 Funding Rate County Offices of Education (COE) Grades K–8 $32.18 COE Grades 9–12 $61.94 COE Countywide1 $1.08 School Districts Grades K–8 $32.18 School Districts Grades 9–12 $61.94 Charter Schools Grades K–8 $16.86 Charter Schools Grades 9–12 $46.87
1 Countywide ADA is defined as the aggregate number of units of ADA within the county attributable to all school districts for which the county superintendent of schools has jurisdiction pursuant to Section 1253 of the California Education Code, charter schools within the county, and the schools operated by the county superintendent of schools.
The MBG application states that funding may be prorated if participation exceeds the total budget allocation. What percentage of funding will be allocated in FY 2019–20?
The CDE anticipates that 100 percent of each LEA’s MBG entitlement will be funded in FY 2019–20.
When will funding be allocated?Funding for the MBG will be paid in mid-November 2019 to all eligible LEAs that submitted the MBG Application. The amount paid will equal 100 percent of each LEA’s entitlement.
Does an LEA need its governing board’s approval or a board resolution to participate in the MBG?
Government Code (GC) Section 17581.6 does not specifically require governing board approval or a board resolution to participate in the MBG. However, each LEA may have its own policy for identifying items that require governing board action or approval.
Our LEA has elected to “not participate” in the MBG. Do we need to notify the CDE of our decision?
An LEA is not required by statute to notify the CDE if it chooses not to participate in the MBG; however, it is helpful if LEAs logon to the MBG Application and elect to not participate or send an email to email@example.com with the LEA name and county-district-school (CDS) code. The CDE will “follow up” via email with all LEAs that have not submitted the MBG Application; those LEAs who have submitted the MBG Application and declined to participate or sent an email to firstname.lastname@example.org will not receive further contact.
If we participate in the MBG in FY 2019–20, will we be required to participate in the future?No. Participation in the MBG is an annual election. Therefore, if an LEA submits a 2019–20 MBG Application Requesting Funding for the MBG, it only applies to FY 2019–20.
Do all charter schools need to submit a separate application for the MBG or can locally funded charter schools be included in the application of the district?
All charter schools, both locally funded and direct-funded, must apply independent of their authorizing agency in order to receive MBG funds. Each charter school will receive notification of the MBG Application which must be completed and submitted electronically to the CDE. Charter schools are encouraged to contact their authorizing agency if there is uncertainty about who should submit the MBG Application on the charter school’s behalf.Apportionments for locally funded charter schools will be included in the payment issued to the authorizing agency and apportionments for direct-funded charter schools will be issued to the charter school.
Are charter schools that begin operation in FY 2019–20 eligible for the MBG?
Charter schools that begin operation in FY 2019–20 as a new school are not eligible to receive MBG funding in the first year of operation. Funding for FY 2019–20 is based on the ADA reported at P-2 for FY 2018–19. New charter schools reported no attendance for 2018–19 P-2 and therefore are not eligible to receive funds for the 2019–20 MBG.
Our district reported ADA in FY 2018–19. In FY 2019–20 two district schools were converted to charter schools. How will our MBG apportionment be calculated?
For FY 2019–20 the MBG is calculated using the LEA’s 2018–19 P-2 ADA. Therefore, the district would receive funding in FY 2019–20 based on the total reported 2018–19 P-2 ADA (which includes the conversion charter schools) multiplied by the applicable rates for each grade span. The two new charter schools are not eligible to receive separate funding in FY 2019–20 since those schools reported no ADA at the 2018–19 P-2 apportionment.
Conversely, if two charter schools closed at the end of FY 2018–19 and the students returned to district schools, the district would only receive funding based on the district’s 2018–19 P-2 ADA, which would not include the ADA reported by the two closed charter schools.
Compliance and Audits
Does an LEA need to be in compliance with all of the mandates listed in the MBG for FY 2019–20 in order to receive funds? If an LEA elects not to participate in the MBG, does it still have to perform the mandates?
COEs, school districts, and charter schools are all legally required to provide or perform all applicable mandated activities. Participation or non-participation in the MBG does not alter that requirement. The MBG funding is specifically intended to fund the costs of the applicable mandated activities identified in GC Section 17581.6(f).
If an LEA participates in the MBG, will a compliance audit for the specific MBG mandates be performed during the annual audit? If so, what required documentation would need to be kept?
The 2019–20 Audit Guide includes audit procedures for the Comprehensive School Safety Plan and the School Accountability Report Card, both mandated programs funded by the MBG. Although other mandated programs covered by the MBG may be subject to review in the overall annual compliance audit per California Education Code Section 41020, no additional procedures are currently included for 2019–20.If audit procedures are added to future Audit Guides, those added procedures are required to be published prior to the start of each fiscal year. By knowing the audit procedures prior to the start of a fiscal year, an LEA has an opportunity to discuss the required documentation with its own external auditor.
If an audit found an LEA to be out of compliance with a mandate requirement, the LEA would be required to take corrective action; however, the LEA would not be required to forfeit any MBG funding.
May an LEA file a mandate reimbursement claim with the State Controller’s Office (SCO) for 2019–20 mandates not included in the MBG?
Yes. If the mandate program is not suspended or specifically listed in GC Section 17581.6(f), an eligible LEA may file a mandate reimbursement claim with the SCO for FY 2019–20. However, a mandate reimbursement claim may only be paid when the Legislature appropriates funds for it.
If there are new mandate claim programs approved during the year, could a separate reimbursement claim be filed or would those programs become part of the MBG?
Legislation would be required to add any new mandates to the MBG. Unless that occurs, a mandate reimbursement claim can be filed with the SCO for any mandate program or newly approved active mandate program not specifically listed in GC Section 17581.6(f).
In the past, COEs included some of its districts’ reimbursement costs (those under $1,000) as part of the COEs’ mandate reimbursement claim. If the COE elects to participate in the MBG and participating districts do not, is there a vehicle available for those districts to still receive reimbursements for the mandates?According to the SCO, even if a COE elects to participate in the MBG, the COE may still submit a reimbursement claim on behalf of districts that do not elect to participate in the MBG. The reimbursement claim should identify the districts included in the claim, clearly state that the COE is participating in the MBG, and state that the COE is filing on behalf of districts that did not elect to participate in the MBG.
Mandated Programs and Activities
Which programs are NOT included in the MBG?
The following school district mandate is not included in the 2019–20 MBG list and is eligible to file reimbursement claims through the SCO for the costs incurred in FY 2019–20. However, funds must be appropriated for this mandated program before any reimbursement claims can be paid.
Current Program Name Program Number Teacher Incentive Program 252
Which state–mandated activities are suspended in fiscal year 2019–20?
The Department of Finance has provided notification of mandates specifically suspended in the FY 2019–20 per the Budget Act of 2019. Please refer to the following links for the correspondence dated July 9, 2019.2018–19 Department of Finance Notification of Suspended Mandates of 09-Jul-2019