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CDMIS User Manual - Chapter 2: System Access

This chapter contains information regarding accessing the Child Development Management Information System (CDMIS).

Contents

This chapter contains the following topics:


2.1 Log On to the CDMIS

Early Learning and Care Division (ELCD)-contracted agencies (agencies) can log on to the Child Development Management Information System (CDMIS) to fulfill the CDD-801A Monthly Child Care Population Report (CDD-801A) and CDD-801B Monthly Sample Report (CDD-801B) requirements.

This screen provides access to the CDMIS. Users must enter their user name and password, and click the “Log on” button to access the CDMIS.

User names and passwords are case sensitive. Any capital letters must be entered as capital letters; lower case letters must be entered as lower case.

For password assistance, contact the CDMIS Office by phone at 916-445-1907. Please note that CDMIS staff are unable to send confidential log on information via email as it is not a secure method of communication. All password inquiries should be made via phone.

User accounts are deactivated after ninety (90) days of inactivity. Agencies can contact the CDMIS Office by phone at 916-445-1907 or by email at CDMIS@cde.ca.gov to re-activate an account that has been deactivated.


2.2 About Super Users and Users

There are two types of user access levels in the CDMIS: Super Users and Users.

An agency's super user is usually the program director. He or she is responsible for completing the CDD-801A and CDD-801B, or designating individuals in the agency to complete these reports. An agency may have as many super users and users as deemed necessary; however, an agency must always have at least one active super user.

Detailed lists of permissions and functionalities Super Users and Users maintain are provided below.

Super User

Super users can do the following:

  • See all user names and passwords
  • Change information for all users
  • Request new super users and users
  • Deactivate existing users
  • Report “No Services” for programs not operating during specific months
  • Create and change sub-agencies (if sub-agencies are used for the CDD-801A)
  • Assign users to sub-agencies (if sub-agencies are used for the CDD-801A)
  • Complete and submit the CDD-801A for the entire agency (regardless of if the agency reports by sub-agency for the CDD-801A or not)
  • Complete and submit the CDD-801B for the entire agency

User

Users can do the following:

  • Change his or her own user information only
  • Complete and submit the CDD-801A for only one sub-agency (if sub-agencies are used for the CDD-801A)
  • Complete and submit the CDD-801A for the entire agency (if sub-agencies are used for the CDD-801A)
  • Complete and submit the CDD-801B for the entire agency

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2.3 Add/Edit Users


2.4 System Updates

The CDMIS Office sends out periodic updates regarding the CDMIS. Agencies may view current and archived system updates on CDMIS Updates.

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Return to CDMIS User Manual

Questions:   CDMIS Office | CDMIS@cde.ca.gov | 916-445-1907
Last Reviewed: Tuesday, July 23, 2019
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    Technical support for the Child Development Management Information System (CDMIS).
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    Web resources for data reporting in the Child Development Management Information System (CDMIS).
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