CDMIS User Manual

Important Notice: Programs Moved to CDSS

While the California Department of Education continues to operate the California State Preschool Program, the Early Childhood Development Act of 2020 (Senate Bill (SB) 98, Chapter 24, Statutes of 2020) authorized the transfer of many childcare programs from the California Department of Education to the California Department of Social Services (CDSS) effective July 1, 2021. The content on this page may include programs that have moved to CDSS. For additional assistance you can either visit the CDSS Child Care Transition web page or call 1-833-559-2420 for more information.

Overview

The Child Development Management Information System (CDMIS) is the data management information system designed for Early Education Division (EED)-contracted agencies to complete and submit the CDD-801A Monthly Child Care Population Report (CDD-801A) and CDD-801B Monthly Sample Report (CDD-801B). The CDMIS also permits EED-contracted agencies to update and maintain their administrative information with the EED.

Current EED-contracted agencies can log on to the CDMIS to fulfill their reporting requirements as well as to maintain and update their administrative information with the EED.

CDMIS Site - Log On
- User account and password are required.

Chapters

Agencies may access a complete document containing all chapters of the CDMIS User Manual (DOCX; Revised 07-Jun-2022).

Chapter	Title	Overview
1	Overview	Contains general information pertaining to the CDD-801A, CDD-801B, and CDMIS.
2	System Access	Contains comprehensive instructions for accessing the CDMIS. Includes information regarding log on, user access levels, add/edit users, and system updates.
3	CDD-801A Reporting	Contains detailed information for completing and submitting the CDD-801A. Includes step-by-step instructions for the input/edit function and electronic file transfer function as well as information regarding management reports.
4	CDD-801B Reporting	Contains detailed information for completing and submitting the CDD-801B. Includes step-by-step instructions for the input/edit function.
5	Manage Agency Information	Contains comprehensive instructions for managing agency information within the CDMIS. Includes information regarding the update agency information function, executive directors, program directors, FCCH, sites, offices, sub-agencies, and no services.

Appendices

Agencies may access complete documents of the following appendices:

Appendix	Title	Description
A	Data Definitions	Provides guidelines for all family, child, and provider information fields of the CDD-801A and CDD-801B. Includes definitions, important reminders, where to find pertinent information, and frequently asked questions.
B	Error Message Codes	Lists current error message codes users may receive when submitting the CDD-801A and/or CDD-801B via the CDMIS. Includes codes, descriptions, and trouble shooting tips.
C	Creating Electronic Files	Details instructions for creating, formatting, and reading CDD-801A electronic tab-delimited text files.
D	Consultant and Analyst Directories	For the most recent contact information, visit Consultant Regional Assignments. For the most recent contact information, visit Fiscal Apportionment Analyst Directory.
E	Family Fee Schedule	For detailed information pertaining to the Family Fee Schedule, visit EED Management Bulletins.