CDMIS User Manual

Overview

The Child Development Management Information System (CDMIS) is the data management information system designed for community-based organization or community college agencies who also hold Early Education Division (EED) contracts to complete and submit the CDD-801A Monthly Child Care Population Report (CDD-801A). The CDMIS also permits EED-contracted agencies to update and maintain their administrative information with the EED.

Current EED-contracted agencies can log on to the CDMIS to fulfill their reporting requirements as well as to maintain and update their administrative information with the EED.

CDMIS Site - Log On
- User account and password are required.

Chapters

Agencies may access a complete document containing all chapters of the CDMIS User Manual (DOCX; Revised 27-May-2025).

Chapter	Title	Overview
1	Overview	Contains general information pertaining to the CDD-801A and CDMIS.
2	System Access	Contains comprehensive instructions for accessing the CDMIS. Includes information regarding log on, user access levels, add/edit users, and system updates.
3	CDD-801A Reporting CDD-801A Template (XLSX; Revised 25-Jul-2025)	Contains detailed information for completing and submitting the CDD-801A. Includes step-by-step instructions for the input/edit function and electronic file transfer function as well as information regarding management reports. The CDD-801A Template is used to collect and organize data related to early education programs, providing consistent reporting across various providers. It ensures accurate data collection on children, families, and services provided, supporting the monitoring and analysis of program effectiveness and compliance.
4	Manage Agency Information	Contains comprehensive instructions for managing agency information within the CDMIS. Includes information regarding the update agency information function, executive directors, program directors, Family Child Care Home, sites, offices, sub-agencies, and no services.

Appendices

Agencies may access complete documents of the following appendices:

Appendix	Title	Description
A	Data Definitions	Provides guidelines for all family, child, and provider information fields of the CDD-801A. Includes definitions, important reminders, where to find pertinent information, and frequently asked questions.
B	Error Message Codes	Lists current error message codes users may receive when submitting the CDD-801A via the CDMIS. Includes codes, descriptions, and trouble shooting tips.
C	Creating Electronic Files	Details instructions for creating, formatting, and reading CDD-801A electronic tab-delimited text files.
D	Consultant and Analyst Directories	For the most recent contact information, visit Consultant Regional Assignments. For the most recent contact information, visit Fiscal Apportionment Analyst Directory.
E	Family Fee Schedule	For detailed information pertaining to the Family Fee Schedule, visit EED Management Bulletins.

Return to CDMIS Support

Questions: CDMIS Office | CDMIS@cde.ca.gov

Last Reviewed: Tuesday, August 05, 2025

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Is Child Receiving Extended Learning and Care? (added 05-Aug-2025)
The “Is Child Receiving Extended Learning and Care?” field applies to children in Transitional Kindergarten (TK) or Kindergarten (K) who also attend part-day California State Preschool Program (CSPP) during non-instructional hours.
Is Child Enrolled in a CDSS Program? (added 05-Aug-2025)
The “Is Child Enrolled in a California Department of Social Services (CDSS) Program?” field shows if a child is also in a CDSS program while enrolled in California State Preschool Program (CSPP) with the California Department of Education (CDE).
Is Child Enrolled in a Head Start Program? (added 05-Aug-2025)
The ‘Is Child Enrolled in a Head Start Program?’ field indicates whether the child is also enrolled in a Head Start program, in addition to being enrolled in California State Preschool Program (CSPP) with the California Department of Education (CDE).
Provider Address 1 (added 05-Aug-2025)
New 801A data field “Provider Address 1” indicates the address where the provider offers California State Preschool Program (CSPP) services.
Provider Address 2 (added 05-Aug-2025)
801A data field “Provider Address 2” indicates the secondary components of the address where the provider offers California State Preschool Program (CSPP) services.