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Child Care Services Reports


Description

Each subsidized child care services contractor who maintains an agreement with the California Department of Education (CDE) must regularly submit information about their program operations. These reports permit various CDE offices to determine the number and types of families served, monitor program costs, or assess agency compliance with contract terms.

Schedule of Reports

The following tables list each mandatory report by month and the due date. A number of reports are program type specific.

Use the letter designation within the Report Type column to determine which of the following offices or individuals to contact for assistance with report preparation.

D - Child Development Management Information Systems, 916-445-1907
F - Child Development Fiscal Services, 916-323-4564
A - Office of External Audits, 916-322-2288
O - Field Services Consultant Staff, 916-322-6233
P - Policy Office Staff, 916-322-6233
Q - Quality Improvement Office, 916-322-6233

July Report Schedule
Due Date

Report Name

Report Type
20
CDD-801A, Monthly Child Care Population Information Collection Report

D

20

Attendance and Fiscal Report (All agencies, except CalWORKs)

F

20
Reserve Account Activity Report (CDFS 9530-A) (PDF)
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F
20
Resource and Referral Program, Service Data Report
Q
20
CD-5004 Health & Safety Training (CHST) Annual Expenditure Report
Q
August Report Schedule
Due Date

Report Name

Report Type
20

D

20

Attendance and Fiscal Report for Part-Year Migrant, Provisional, and Conditional Contract Types

F

September Report Schedule
Due Date

Report Name

Report Type
20
CDD-801A, Monthly Child Care Population Information Collection Report

D

20

Attendance and Fiscal Report for Part-Year Migrant, Provisional, and Conditional Contract Types

F

December Report Schedule

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January Report Schedule
Due Date

Report Name

Report Type
20
CDD-801A, Monthly Child Care Population Information Collection Report

D

20

Attendance and Fiscal Report for Part-Year Migrant, Provisional, and Conditional Contract Types.

F

20
Resource and Referral Program, Service Data Report
Q
February Report Schedule
Due Date

Report Name

Report Type
20
CDD-801A, Monthly Child Care Population Information Collection Report

D

20

Attendance and Fiscal Report for Part-Year Migrant, Provisional, and Conditional Contract Types.

F

March Report Schedule
Due Date

Report Name

Report Type
20
CDD-801A, Monthly Child Care Population Information Collection Report

D

20

Attendance and Fiscal Report for Part-Year Migrant, Provisional, and Conditional Contract Types.

F

April Report Schedule
May Report Schedule
Due Date

Report Name

Report Type
20
CDD-801A, Monthly Child Care Population Information Collection Report

D

20

Attendance and Fiscal Report for Part-Year Migrant, Provisional, and Conditional Contract Types.

F

June Report Schedule
Due Date

Report Name

Report Type
1
Program Self-Evaluation
O
20
CDD-801A, Monthly Child Care Population Information Collection Report

D

20

Attendance and Fiscal Report for Part-Year Migrant, Provisional, and Conditional Contract Types.

F

CDD-801B, Monthly Sample Report

On approximately the seventh day of each month, a minimum of 200 families are selected for additional data collection beyond the CDD-801A, Monthly Child Care Population Information Collection Report. An agency with one or more of the selected families will receive a letter notifying them of the child and family information that must be entered into the CDD-801B, Monthly Sample Report through the Child Care Data Collection System within 14 days following the notice.

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Questions:   Early Education Division | 916-322-6233
Last Reviewed: Thursday, February 15, 2024
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