Child Care Services Reports

Description

Each subsidized child care services contractor who maintains an agreement with the California Department of Education (CDE) must regularly submit information about their program operations. These reports permit various CDE offices to determine the number and types of families served, monitor program costs, or assess agency compliance with contract terms.

Schedule of Reports

The following tables list each mandatory report by month and the due date. A number of reports are program type specific.

Use the letter designation within the Report Type column to determine which of the following offices or individuals to contact for assistance with report preparation.

D - Child Development Management Information Systems, 916-445-1907
F - Child Development Fiscal Services, 916-323-4564
A - Office of External Audits, 916-322-2288
O - Field Services Consultant Staff, 916-322-6233
P - Policy Office Staff, 916-322-6233
Q - Quality Improvement Office, 916-322-6233

July Report Schedule

Due Date	Report Name	Report Type
20	CDD-801A, Monthly Child Care Population Information Collection Report	D
20	Attendance and Fiscal Report (All agencies, except CalWORKs)	F
20	Reserve Account Activity Report (CDFS 9530-A) (XLS)	F
20	Monthly CalWORKs Fiscal and Caseload Reports	F
20	Resource and Referral Program, Service Data Report	Q
20	CD-5004 Health & Safety Training (CHST) Annual Expenditure Report	Q

August Report Schedule

Due Date	Report Name	Report Type
20	CDD-801A, Monthly Child Care Population Information Collection Report	D
20	Attendance and Fiscal Report for Part-Year Migrant, Provisional, and Conditional Contract Types	F
20	Monthly CalWORKs Fiscal and Caseload Reports	F
20	Annual Summary of Eleven-and Twelve-Year-Old Children in Early Education and Support Division Child Care Programs CD-9608Bx (XLS) \| Annual Summary of Eleven-and Twelve-Year-Old Children in Early Education and Support Division Child Care Programs CD-9608Bx (DOC)	P

September Report Schedule

Due Date	Report Name	Report Type
20	CDD-801A, Monthly Child Care Population Information Collection Report	D
20	Attendance and Fiscal Report for Part-Year Migrant, Provisional, and Conditional Contract Types	F
20	Monthly CalWORKs Fiscal and Caseload Reports	F

October Report Schedule

Due Date	Report Name	Report Type
20	CDD-801A, Monthly Child Care Population Information Collection Report	D
20	Attendance and Fiscal Report (All agencies, except CalWORKs)	F
20	Monthly CalWORKs Fiscal and Caseload Reports	F
20	Resource and Referral Program, Service Data Report	Q

November Report Schedule

Due Date	Report Name	Report Type
15	Prior fiscal year annual organization-wide audit report	A
20	CDD-801A, Monthly Child Care Population Information Collection Report	D
20	Attendance and Fiscal Report for Part-Year Migrant, Provisional, and Conditional Contract Types.	F
20	Monthly CalWORKs Fiscal and Caseload Reports	F

December Report Schedule

Due Date	Report Name	Report Type
1	Continued Funding Application	O
20	CDD-801A, Monthly Child Care Population Information Collection Report	D
20	Attendance and Fiscal Report (All agencies, except CalWORKs)	F
20	Monthly CalWORKs Fiscal and Caseload Reports	F

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January Report Schedule

Due Date	Report Name	Report Type
20	CDD-801A, Monthly Child Care Population Information Collection Report	D
20	Attendance and Fiscal Report for Part-Year Migrant, Provisional, and Conditional Contract Types.	F
20	Monthly CalWORKs Fiscal and Caseload Reports	F
20	Resource and Referral Program, Service Data Report	Q

February Report Schedule

Due Date	Report Name	Report Type
20	CDD-801A, Monthly Child Care Population Information Collection Report	D
20	Attendance and Fiscal Report for Part-Year Migrant, Provisional, and Conditional Contract Types.	F
20	Monthly CalWORKs Fiscal and Caseload Reports	F

March Report Schedule

Due Date	Report Name	Report Type
20	CDD-801A, Monthly Child Care Population Information Collection Report	D
20	Attendance and Fiscal Report for Part-Year Migrant, Provisional, and Conditional Contract Types.	F
20	Monthly CalWORKs Fiscal and Caseload Reports	F

April Report Schedule

Due Date	Report Name	Report Type
20	CDD-801A, Monthly Child Care Population Information Collection Report	D
20	Attendance and Fiscal Report (All agencies, except CalWORKs)	F
20	Monthly CalWORKs Fiscal and Caseload Reports	F
20	Resource and Referral Program, Service Data Report	Q

May Report Schedule

Due Date	Report Name	Report Type
20	CDD-801A, Monthly Child Care Population Information Collection Report	D
20	Attendance and Fiscal Report for Part-Year Migrant, Provisional, and Conditional Contract Types.	F
20	Monthly CalWORKs Fiscal and Caseload Reports	F

June Report Schedule

Due Date	Report Name	Report Type
1	Program Self-Evaluation	O
20	CDD-801A, Monthly Child Care Population Information Collection Report	D
20	Attendance and Fiscal Report for Part-Year Migrant, Provisional, and Conditional Contract Types.	F
20	Monthly CalWORKs Fiscal and Caseload Reports	F

CDD-801B, Monthly Sample Report

On approximately the seventh day of each month, a minimum of 200 families are selected for additional data collection beyond the CDD-801A, Monthly Child Care Population Information Collection Report. An agency with one or more of the selected families will receive a letter notifying them of the child and family information that must be entered into the CDD-801B, Monthly Sample Report through the Child Care Data Collection System within 14 days following the notice.