Skip to main content
California Department of Education Logo

CARS Data Management

Data management information related to the Consolidated Application and the requirements for local educational agencies (LEAs).

ConApp | CARS | Request for Applications | FAQ
Communications | CDE Program Contacts | Data Management
Program Profiles | Technical System Support

LEA Requirements

Below are key local educational agency (LEA) requirements related to the Consolidated Application (ConApp):

  • LEAs shall keep a printed, signed version of the Application for Funding at their site and be prepared to show it when requested by state personnel.
  • The LEAs shall maintain three years of supporting records and documentation related to funding activities after the final year those funds are expended.

CARS Data Management

  • The California Department of Education (CDE) will only use data that is official (i.e., data that the LEA has submitted and certified).
  • Once an LEA has submitted certified data for a data collection and the final deadline has passed, the LEA will no longer be allowed to revise the data within the Consolidated Application and Reporting System (CARS). See the Revisions section on the CARS Frequently Asked Questions web page for exceptions that allow for the reopening of data collections.
  • Draft data (saved uncertified data) will not be visible to CDE program staff or the public except as follows:
    • CARS service desk staff will be provided access in order to allow them to troubleshoot issues.
    • The LEA authorizes read only access to a CDE program staff person.
  • Only LEAs can modify their data. CDE staff should not, under any circumstances, modify an LEA’s data.
Questions:   ConApp Support Desk | conappsupport@cde.ca.gov | 916-319-0297
Last Reviewed: Monday, April 29, 2024
Recently Posted in Allocations & Apportionments
  • EPA Payment Letter, FY 24–25 Q2 (added 09-Dec-2024)
    Second Quarter Apportionment for the Education Protection Account, Fiscal Year 2024–25.
  • 2024–25 Title IV LEA Allocations (added 27-Nov-2024)
    Consolidated Application and Reporting System (CARS) Winter Release data entry instructions for the 2024–25 Title IV, Part A Local Educational Agency (LEA) Allocations data collection form.
  • 2023–24 Title III EL Expenditure Report, 18 Months (added 27-Nov-2024)
    Consolidated Application and Reporting System (CARS) Winter Release data entry instructions for the 2023–24 Title III English Learner (EL) Year-to-Date Expenditure Report, 18 Months data collection form.
  • 2023–24 Title III Immigrant Report, 18 Months (added 27-Nov-2024)
    Consolidated Application and Reporting System (CARS) Winter Release data entry instructions for the 2023–24 Title III Immigrant Year-to-Date Expenditure Report, 18 Months data collection form.
  • 2023–24 Title IV, Part A LEA Use of Funds (added 27-Nov-2024)
    Consolidated Application and Reporting System (CARS) Winter Release data entry instructions for the 2023–24 Title IV, Part A Local Educational Agency (LEA) Use of Funds and Carryover data collection form.

  • 2023–24 Title V, Part B Subpart 2 RLIS Use of Fund (added 27-Nov-2024)
    Consolidated Application and Reporting System (CARS) Winter Release data entry instructions for the 2023–24 Title V, Part B Subpart 2 Rural and Low Income Schools (RLIS) Use of Funds and Carryover data collection form.
  • 2024–25 Title I Nonprofit Low Income Count (added 27-Nov-2024)
    Consolidated Application and Reporting System (CARS) Winter Release data entry instructions for the 2024–25 Title I, Part A Nonprofit Private School Low Income Count data collection form.
  • 2024–25 Title I, Part A School Student Counts (added 27-Nov-2024)
    Consolidated Application and Reporting System (CARS) Winter Release data entry instructions for the 2024–25 Title I, Part A School Student Counts data collection form.
  • 2024–25 Title I Nonprofit Equitable Services (added 27-Nov-2024)
    Consolidated Application and Reporting System (CARS) Winter Release data entry instructions for the 2024–25 Title I, Part A Nonprofit Private School Equitable Services Reservations data collection form.
  • 2024–25 Title I LEA Allocation and Reservations (added 27-Nov-2024)
    Consolidated Application and Reporting System (CARS) Winter Release data entry instructions for the 2024–25 Title I, Part A Local Educational Agency (LEA) Allocation and Reservations data collection form.