CALPADS Update Flash #199

To:           Local Educational Agency (LEA) Representatives

From:      California Department of Education (CDE) –
                California Longitudinal Pupil Achievement Data System (CALPADS) Team

Date:       January 8, 2021

Subject:  CALPADS Update FLASH #199

2020–21 Fall 1 Amendment Window Now Open

The 2020–21 Fall 1 amendment window is now open, and will close on Friday, January 29, 2021 at 10:00 p.m. There will be no extension to the Amendment Window deadline. It is important for the Fall 1 data submission to be certified on or before this deadline in order to report Census Day enrollment counts and Unduplicated Pupil Counts (UPC) for the Local Control Funding Formula (LCFF). After the close of the amendment window, there will be no further opportunity to amend these data for LCFF except through the audit process.

LEAs should work with their Special Education Local Plan Areas (SELPAs) to ensure that special education reports are reviewed and approved by this deadline. As announced in Flash 198, all Special Education (SPED) related fatal Certification Validation Rules (CVRs) are now “fatal” errors. LEAs and SELPAs should review the Revised Uncertified revision generated after 9 a.m. on December 22, and coordinate to disapprove submissions that show fatal errors. It is expected that SELPAs and LEAs disapprove their Fall 1 submission if there are fatal errors for any of the SPED CVRs that are in their Revised Uncertified Revision generated after December 22, and all fatal errors must be resolved in order to certify their Fall 1 submission by the January 29, 2021 deadline.

2020–21 Fall 2 Updates

Fall 2 certification reports are now available and the Fall 2 training schedule is posted to Bridge for LEA CALPADS Administrators/Data Coordinators (see below for an explanation of Bridge). The Fall 2 data collection provides information related to LEA course enrollment, staff assignments, EL services, and postsecondary outcomes for Career Technical Education (CTE) completers.

Fall 2 Training

Fall 2 training will begin next week. The following table summarizes available Fall 2 courses for the CALPADS 2020–21 academic year, along with the recommended target audience for each course, and the training format. Live training and videos are only available to CALPADS Administrators/Data Coordinators with Bridge accounts. For users who do not have a Bridge account, the courses will be recorded and published on the CSIS CALPADS YouTube channel, which can be found here: https://www.youtube.com/CSISCALPADSTrainingChannel. PowerPoint presentations will also be available on the CSIS Resource page for all users.

2020–21 Fall 2 Training

Live Training Sessions and YouTube

• The Fall 2 Data Population Self-Paced course is available now on the CSIS CALPADS YouTube Channel.
• The Fall 2 Data Population course live training session will begin January 13. There will be two sessions. This course will also be available on Bridge and YouTube after January 13.
• The Fall 2 Reporting and Certification live training sessions will begin January 20. This course will also be available on Bridge and YouTube after January 20.
• The Fall 2 Advanced – Reporting & Certification Overview and Changes live training sessions for experienced users will be available next week, January 12. The course will also be available on Bridge and YouTube after January 12.

Bridge Accounts

Bridge is the Learning Management System (LMS) used for CALPADS training. Only CALPADS LEA Administrators or their designee are issued a Bridge account. Our training model is to train the LEA Administrator or their designated data coordinator so that they can train local users.

If you are the CALPADS LEA Administrator/Data Coordinator and you do not have a Bridge account established, follow the steps below and establish a Bridge account in order to register for live training sessions and take advantage of “pre-work” activities.

To activate your Bridge account, follow the steps below. You may also view a quick video entitled “CSIS Bridge Login Process” on the CSIS CALPADS Training Channel for further instruction: https://youtu.be/o2bkJ1EFex4 (YouTube; 6 minutes 44 seconds)

To activate your Bridge account:

Go to the new CSIS website: https://csis.fcmat.org/

1. Go to CALPADS >Learning >LMS and choose “Request an LMS Account” and select “Access to Learning” as the reason for the account.
2. If you are an LEA Admin for more than one LEA, just choose one of your LEAs.
3. Fill out the required information in the modal and click “Submit.”

Within 24-48 hours, a CSIS Service Desk agent will follow up with the remaining instructions via a service desk ticket. Your new user name will be provided in the “Full Description of your request” section of the service desk request ticket.

To reset your Bridge password:

1. On the Bridge login page, enter your user ID.
2. Select “Next.”
3. On the password screen, select “Forgot My Password.”
4. Choose a contact method, (email address is the default method).
5. Complete the CAPTCHA prompt.
6. Select “Next.”
7. Select “email” (the blue button).
8. Check your email account for further instructions.
9. Enter the code supplied in the email.
10. Proceed to change your password.

If you are sent to the “Oh Snap” web page while on the CSIS website:

1. Clear your cache and cookies in your browser (usually in your internet browser’s settings or preferences).
2. Close and restart the browser.
3. Try again.