CALPADS Update Flash #217

To:           Local Educational Agency (LEA) Representatives

From:      California Department of Education (CDE) –
                California Longitudinal Pupil Achievement Data System (CALPADS) Team

Date:       January 4, 2022

Subject:  CALPADS Update FLASH #217

Change to Certification Validation Rule CERT146

The certification validation CERT146 – Language Instruction Program Record Missing for English Learner was changed on December 21, 2021 to enforce the overlap between the Language Instruction Program (LIP) program record and the school of enrollment.

To resolve the CERT146 error, LEAs must add a new LIP program record for the new school of enrollment. LEAs may, but are not required to, close these programs records for students exiting a school.

REMINDER: Special Education (SPED) Related Certification Validation Rules Will Return to Fatal Errors

All SPED related fatal Certification Validation Rules (CVRs) that were temporarily moved to “warnings” on Monday, December 13, 2021 returned to fatal errors on Tuesday, December 21, 2021. Any revisions generated after the Tuesday, December 21 maintenance release (approximately 8:00 a.m. on December 21) will reflect the change.

LEAs that have LEA/Special Education Local Plan Area (SELPA) Approval revision status after December 14, during the time when SPED CVRs were temporarily changed to warnings, will need to disapprove that revision and work on the "Revised Uncertified" revision to view and clear errors that have now been reverted to Fatal. LEAs must resolve all fatal errors and are required to have SELPA Approval by January 28, 2022, for their Fall 1 submission to be considered certified.

Below are the specific CVRs that will return to fatal errors:

CERT132 – Missing SPED record for Enrolled Student at Reporting LEA
CERT140 – Missing SPED record for a student with a SSRV record
CERT142 – Missing Special Education Service for Education Plan Type Code 100, 150, or 200
CERT144 – SPED record missing for student enrolled at NPS school
CERT145 – SPED record missing for student enrolled in Private School
CERT147 – Invalid Adult Age with Students with Disabilities Transition
CERT167 – General Education Participation Percentage Range Code must be Populated
CERT168 – Special Education Program Setting Code must be Populated

To help learn how to check revisions, view the short video entitled CALPADS Snapshot and Revision on the California School Information Services (CSIS) Training channel on YouTube: https://www.youtube.com/watch?v=fZQKZ-fiMlQ&list=PLsnFpLOXpp4Itub_qeFnInTgT0zJulxUb

To help understand how to resolve the SPED validations, view the videos under the Certification Errors Playlist on the CSIS Training channel on YouTube: https://www.youtube.com/c/CSISCALPADSTrainingChannel/playlists?view=50&sort=dd&shelf_id=3

In addition, LEAs should refer to the following FLASHES which provide detailed information on resolving specific CVRs which comprise the bulk of the errors:

• FLASH 193: To help resolve CERT 167 and CERT 168 (located at https://www.cde.ca.gov/ds/sp/cl/calpadsupdflash193.asp).
• FLASH 195: To help resolve CERT 132 (located at https://www.cde.ca.gov/ds/sp/cl/calpadsupdflash195.asp).

LEAs can resolve most of these errors by using these resources while working in conjunction with the Special Education Data System (SEDS) vendor.