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2023–24 Title III Immigrant Allocations

Consolidated Application and Reporting System (CARS) Winter Release data entry instructions for the 2023–24 Title III Immigrant Local Educational Agency (LEA) Allocations and Reservations data collection form.
Data Collection Purpose

The purpose of this data collection form is for the local educational agency (LEA) to calculate the total allocation amount available to the LEA for the Title III immigrant student program, and to report required reservations.

Program Information

Recommended direct administration expenses for a fiscal year may not exceed two percent of such funds for the cost of administering the subgrant. LEA can apply its restricted indirect cost rate (ICR) to the portion of its subgrant that it does not reserve for direct administrative costs.

For more information regarding administrative costs, please see Procedure 915 in the California School Accounting Manual (CSAM) located on the California Department of Education (CDE) Definition, Instructions, and Procedures web page.
CDE Program Staff Contact

Primary contact:
Annie Abreu Park
Staff Services Analyst
Language Policy and Leadership Office
aabreupark@cde.ca.gov
916-319-9620

Secondary contact:
Geoffrey Ndirangu
Education Programs Consultant
Language Policy and Leadership Office
gndirang@cde.ca.gov
916-323-5831

Displayed Data - Allocation

2023–24 Title III immigrant student program allocation: Source data from the CDE Title III English Learner and Immigrant Programs web page.

Procedures - Transferred Funds and Repayment of Funds
Step Action Program Instructions
1 Enter the Transferred-in Amount. Required field. The amount transferred-in from Title II, Part A and/or Title IV, Part A to Title III Immigrant must be equal to or greater than zero.
2 If applicable, enter the Repayment of Funds amount.

Optional field. The amount must equal the determination made from the foregoing processes.

Displayed Data - Total Allocation

2023–24 Total allocation: The sum of the Title III immigrant student program allocation amount plus the transferred-in amount plus the repayment of funds amount

Procedures - Reservations
Step Action Program Instructions
3
Enter an Authorized Activities amount. Required field. Enter an amount equal to or greater than zero.
4
Enter a Direct Administrative Costs amount.

Required field. Enter an amount equal to or greater than zero. The direct administrative costs amount should not exceed 2% of the immigrant student program allocation amount plus transferred-in amount.

5
Enter an Indirect Costs amount.

Required field. Enter an amount equal to or greater than zero. LEA can apply its restricted indirect cost rate to the portion of subgrant that is not reserved for direct administrative costs.

Displayed Data - Total Reservations

Total allocation reservations: The sum of all reservation amounts, which must equal the total allocation.

Error Messages
Field Name Error Message Resolution
Direct Administrative Costs Amount The direct administrative costs amount should not exceed 2% of the immigrant student program allocation amount plus transferred-in amount, this may be reviewed by CDE program staff to determine reasonableness. Warning only. Ensure that the direct administrative costs amount is appropriate.
Total Allocation Reservations The total allocation reservations amount must equal the total allocation amount. Adjust reservation amounts, as needed, so that the two totals are equal.
Transferred-in Amount Transferred-in amount is required. Enter an amount equal to or greater than zero.

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Questions:   ConApp Support Desk | conappsupport@cde.ca.gov | 916-319-0297
Last Reviewed: Wednesday, November 29, 2023
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