CALPADS Communications

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Contents of this page:

• CALPADS Updates (Flashes)
• California College Guidance Initiative (CCGI) Flashes
• Letters to Superintendents
• Charter School Communications

Communications from prior academic years are located in the CALPADS Communications Archive.

CALPADS Update FLASH

The CALPADS Update FLASHES listed below include abbreviated descriptions of the contents of each FLASH memo, with the most recent listed on top. Earlier Flashes can be found in the CALPADS Communications Archive.

2025–2026 Academic Year

• CALPADS Update Flash #313 (Dated 16-Sep-2025)
  Topics Include: 2025−26 School Year Rollover (excluding Special Education-Related Changes).
• CALPADS Update Flash #312 (Dated 29-Aug-2025)
  Topics Include: 2025−26 End-of-Year (EOY) submission deadlines and changes.
• CALPADS Update Flash #311 (Dated 26-Aug-2025)
  Topics Include: Long-term English Learner (LTEL) (Education Code [EC] Section 52052) functionality in CALPADS.
• CALPADS Update Flash #310 (Dated 14-Aug-2025)
  Topics Include: New fatal Input Validation Rule (IVR) for student grade level outside the designated grade span for the school.
• CALPADS Update Flash #309 (Dated 06-Aug-2025)
  Topics Include: New training registration process for CALPADS training delivered by California School Information Services (CSIS).

2024–2025 Academic Year

• CALPADS Update Flash #308 (Dated 27-Jun-2025)
  Topics Include: Change in Migrant Student Data Collection.
• CALPADS Update Flash #307 (Dated 13-Jun-2025)
  Topics Include: Education Data Collection System: Supplemental SUN Bucks Data Collection Update.
• CALPADS Update Flash #306 (Dated 11-Jun-2025)
  Topics Include: 2024–25 End-of-Year Submission Reminders.
• CALPADS Update Flash #305 (Dated 11-Jun-2025)
  Topics Include: New 2025–26 Data Collections for Attendance Recovery Program and Expanded Learning Programs.
• CALPADS Update Flash #304 (Dated 09-Jun-2025)
  Topics Include: Reminder of July 1 Roll-Over Activities.
• CALPADS Update Flash #303 (Dated 09-Jun-2025)
  Topics Include: Guidance for Reporting High School Students Who Graduate or Complete by August.
• CALPADS Update Flash #302 (Dated 15-May-2025)
  Topics Include: Parent/Guardian Field Validation Changes.
• CALPADS Update Flash #301 (Dated 06-May-2025)
  Topics Include: Education Data Collection System Collections; 2024−25 Collections.
• CALPADS Update Flash #300 (Dated 01-May-2025)
  Topics Include: Reclassifying and Reporting Reclassified Fluent English Proficient (RFEP) Students During the Summer When Students Are Not Enrolled.

To view earlier CALPADS Flashes, see the CALPADS Communications Archive. The Communications Archive page includes CALPADS Flashes from the previous two academic years.

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CCGI Flashes

These update flashes are specific to the California College Guidance Initiative (CCGI), which works to improve transitions from K–12 to higher education and manages CaliforniaColleges.edu , the State of California’s official college and career planning platform for 6th–12th grade students. Over the next few years, the CCGI will work to scale CCGI statewide. The California Department of Education (CDE) is supporting CCGI efforts by facilitating communications to local educational agencies (LEAs) about the program, implementation updates from CCGI, and LEA statutory requirements.

The CCGI FLASHES listed below include abbreviated descriptions of the contents of each FLASH memo, with the most recent listed on top.

• CCGI Flash #4 (Dated 29-Sep-2025)
  California College Guidance Initiative reminders and updates; upcoming statutory requirements; CCGI Student Information System (SIS) Vendor and Product Capabilities Matrix.
• CCGI Flash #3 (Dated 18-Nov-2024)
  CDE Basic Accounts on CaliforniaColleges.edu; Accessing Basic Accounts; Complying with Education Code Section 51225.8 Requirement.
• CCGI Flash #2 (Dated 20-Sep-2024)
  Transcript-Informed Partner Accounts to Students in Grades 9–12; Key Simultaneous Efforts to Streamline Processes.
• CCGI Flash #1 (Dated 19-Sep-2024)
  Introducing the CCGI Flash; CCGI Overview; Overview of Partner Accounts.

For Reference - CCGI Rollout

See the September 24, 2024 California College Guidance Initiative Statewide Rollout letter sent to County and District Superintendents and Charter School Administrators.

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Letters to Superintendents

2025–26 Academic Year

• 2025–26 CALPADS Annual Back-to-School Letter (Dated 30-Sep-2025)
  Letter sent to County and District Superintendents, Charter School Administrators, and Special Education Local Plan Area Directors.

2024–25 Academic Year

• CALPADS 2024−25 End-of-Year Submissions (Dated 09-Jul-2025)
  Letter sent to County and District Superintendents and Charter School Administrators.
• CALPADS Differentiated Assistance, Legislation, and Eligibility (Dated 11-Dec-2024)
  Letter sent to County and District Superintendents, Special Education Local Plan Area Directors, California Longitudinal Pupil Achievement Data System Administrators, and Local Educational Agency Dashboard Coordinators.
• 2024–25 CALPADS Annual Back-to-School Letter (Dated 08-Oct-2024)
  Letter sent to County and District Superintendents, Charter School Administrators, and Special Education Local Plan Area Directors.
• California College Guidance Initiative Statewide Rollout (Dated 24-Sep-2024)
  Letter sent to County and District Superintendents and Charter School Administrators.

To view earlier communications, see the CALPADS Communications Archive.

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Charter School Communications

CALPADS and CBEDS Charter School Data Reporting Policy and Status Change Window (Dated 09-May-2025)
Letter sent to Charter School Administrators and Charter School Authorizers.
NOTE: The annual period for changing or designating the reporting status for charter schools runs from July 1 through August 31.
Charter schools electing to change their reporting status for the 2025–26 school year must submit the Charter Reporting Status Change Form to the CALPADS Office by August 31, 2025.

• Change requests from existing charter schools submitted after August 31, 2025 will not be accepted, and these charter schools must then continue to report data as they had in the previous year. Charter schools may re-submit the change request form during the next annual window to request a reporting status change.

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To receive information and updates regarding CALPADS, please subscribe to the appropriate CALPADS Listserv.

Earlier CALPADS communications are located in the CALPADS Communications Archive.