2025–26 CARS Data Entry Instructions

2025–26 CARS Data Entry Instructions - Winter and Spring Releases

Introduction

This web page contains instructions for completing the data collection forms included in the 2025–26 Consolidated Application and Reporting System (CARS) Winter and Spring Releases. It is intended primarily for local educational agency (LEA) staff who are involved in the completion of the Consolidated Application (ConApp) via the CARS, but may also be helpful to anyone who is reviewing the ConApp.

The CARS is a web-based system to apply for funding, collect and report ConApp data, and track categorical program expenditures and activities. The LEA must print the certified ConApp. The Certification of Assurances page must be signed by the LEA's Authorized Representative and the entire ConApp must be kept on file in the office of the LEA, per the General Assurances of the 2025–26 ConApp Legal Assurances that are posted on the California Department of Education Consolidated Application web page.

• CARS Pre-Loaded Data Types
• Abbreviations, Acronyms, and Initialisms

2025–26 CARS Winter Release Forms

Fiscal Year 2023–24

• Title I, Part A LEA Closeout Report
• Title I, Part D Subpart 2 Expenditure, Closeout Report
• Title II, Part A Fiscal Year (FY) Expenditure Report, Closeout 27 Months
• Title III English Learner (EL) Year-to-Date (YTD) Expenditure Report, 27 Months
• Title III Immigrant YTD Expenditure Report, 27 Months
• Title IV, Part A LEA Closeout Report
• Title V, Part B Subpart 2 Rural Low Income Schools (RLIS) Closeout Report

Fiscal Year 2024–25

• Title I, Part A LEA Carryover
• Title III EL YTD Expenditure Report, 18 Months
• Title III Immigrant YTD Expenditure Report, 18 Months
• Title IV, Part A LEA Use of Funds and Carryover
• Title V, Part B Subpart 2 RLIS Use of Funds Report

Fiscal Year 2025–26

• Federal Transferability
• Title I, Part A Nonprofit Private School Low Income Count
• Title I, Part A School Student Counts
• Title I, Part A Nonprofit Private School Equitable Services Reservations
• Title I, Part A LEA Allocation and Reservations
• Title I, Part A School Allocations
• Title I, Part A Notification of Authorization of Schoolwide Program
• Title I, Part D Subpart 2 LEA Allocations and Reservations
• Title II, Part A / Title III Nonprofit Private School Participation
• Title II, Part A LEA Allocations
• Title III EL LEA Allocations and Reservations
• Title III EL YTD Expenditure Report, 6 Months
• Title III Immigrant LEA Allocations and Reservations
• Title III Immigrant YTD Expenditure Report, 6 Months
• Title IV, Part A Nonprofit Private School Participation
• Title IV, Part A LEA Allocations
• Consolidation of Administrative Funds

2025–26 CARS Spring Release Forms

• CARS Pre-Loaded Data Types
• Abbreviations, Acronyms, and Initialisms

Fiscal Year 2023–24

• Title I, Part D Subpart 2 Expenditure Report, 24 Months
• Title II, Part A FY Expenditure Report, 24 Months
• Title III English Learner YTD Expenditure Report, 24 Months
• Title III Immigrant YTD Expenditure Report, 24 Months

Fiscal Year 2024–25

• Title I, Part A Nonprofit Private School Students Served
• Title I, Part D Subpart 2 Facilities Report
• Title I, Part D Subpart 2 Students Served
• Title I, Part D Subpart 2 Outcomes
• Title I, Part D Subpart 2 Academic Performance
• Title I, Part D Subpart 2 Expenditure, Carryover Report
• Title II, Part A FY Expenditure Report, 12 Months
• Title III English Learner Nonprofit Private School Reimbursement
• Title III English Learner YTD Expenditure Report, 12 Months
• Title III Immigrant Nonprofit Private School Students Served
• Title III Immigrant YTD Expenditure Report, 12 Months
• Homeless Education Policy, Requirements, and Implementation

Fiscal Year 2025–26

• Certification of Assurances
• Protected Prayer Certification
• Local Control and Accountability Plan (LCAP) Federal Addendum Certification
• Application for Funding
• Nonprofit Private School Consultation
• Title III English Learner Student Program Subgrant Budget
• Title III Immigrant Student Program Subgrant Budget
• Substitute System for Time Accounting