Consolidated Application Data Management

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LEA Requirements

Below are key local educational agency (LEA) requirements related to the Consolidated Application (ConApp):

• LEAs shall keep a printed, signed version of the Application for Funding at their site and be prepared to show it when requested by state personnel.
• The LEAs shall maintain three years of supporting records and documentation related to funding activities after the final year those funds are expended.

CARS Data Management

• The California Department of Education (CDE) will only use data that is official (i.e., data that the LEA has submitted and certified).
• Once an LEA has submitted certified data for a data collection and the final deadline has passed, the LEA will no longer be allowed to revise the data within the Consolidated Application and Reporting System (CARS).
• Draft data (saved uncertified data) will not be visible to CDE program staff or the public except as follows:
  • CARS service desk staff will be provided access in order to allow them to troubleshoot issues.
  • The LEA authorizes read only access to a CDE program staff person.
• Only LEAs can modify their data. CDE staff should not, under any circumstances, modify an LEA’s data.