SNP AR Prereview Training

Course Description

The School Nutrition Program (SNP) Administrative Review (AR) Prereview Training provides an overview of the AR and shares tips, strategies, and best practices for a successful AR. This training is designed to provide valuable information to help sponsors prepare for their AR. Content includes meal access and reimbursement, meal pattern and nutritional quality requirements, resource management, and general compliance areas, common AR findings, and overall strategies and solutions.

This online course consists of 6 mandatory modules and 2 modules that are only mandatory if they apply to a sponsor’s operations. Completion of this required training is only recorded after the submitting an attestation.

• Course Number: 123
• Total Training Length: 6.25 hours
• Certificate: Available at the end of the training
• Target Audience: Food Service Directors or related staff
• Mandatory: Yes
• Cost: Free
• Date Recorded: August 2021

Online Courses

• Module 1 – Overview of the Administrative Review Process (Required)
  
  
  • Please Note: There was an important policy update after this video was recorded. The information about opting into the limited use waivers at minutes 6:56−7:06, 7:31−8:10, and 9:33−9:41 in the video is incorrect. The limited use waivers will only need to be opted into once per year and will not need to be opted into quarterly.
    
    The corrected information is included in the printable handouts on slides 12, 13, and 17.
    
    
• Module 2 – Meal Access and Reimbursement (Required)
  
  
• Module 3 – Meal Pattern and Nutritional Quality (Required)
  
  
  • Please Note: There was an important policy update after this video was recorded. The information about opting into the limited use waivers at minutes 4:42−5:44, 6:49−6:59, and 7:15−7:25 in the video is incorrect. The limited use waivers will only need to be opted into once per year and will not need to be opted into quarterly.
    
    The corrected information is included in the printable handouts on slides 10, 12, and 13.
    
    
• Module 4 – Resource Management (Required)
  
  
• Module 5 – General Program Compliance, Part 1 (Required)
  
  
• Module 6 – General Program Compliance, Part 2 (Required)
  
  
• Module 7 – Other Federal Program Reviews (Required if Applicable)
  
  
• Module 8 – Special Provision Options (Required if Applicable)

Referenced Resources

The following resources are referred to throughout this online course:

Module 1

• Module 1 Handout (PPTX)
  
  
  • Please Note: There was an important policy update regarding the limited use waivers opt-in that was received after this video was recorded. This handout has been revised to reflect this update.
    
    
• U.S. Department of Agriculture (USDA) AR Manual (Manual AR) in the Download Forms section of the Child Nutrition Information and Payment System (CNIPS)
  
  
• Administrative Review Off-site Assessment Tool Guidance (SNP 58 AR) in the Download Forms section of the CNIPS
  
  
• Toolbox for School Food Authorities (SFA) checklist (SNP 60 AR) in the Download Forms section of the CNIPS
  
  
• California Department of Education (CDE) COVID-19 Guidance in the Child Nutrition Programs (CNP) web page
  
  
• CDE COVID-19 Policy and Waivers in CNPs web page
  
  
• CDE School Nutrition Programs Administrative Review web page
  
  
• CDE Learning about the Off-site Assessment Tool Online Training Course

Module 2

• Module 2 Handout (PPTX)
  
  
• USDA 2017 Eligibility Manual for School Meals (Manual Eligibility) in the Download Forms section of the CNIPS
  
  
• Meal Count and Collection Procedures (MCCP) Worksheet (SNP 03) in the Download Forms section of the CNIPS
  
  
• CDE SNP Verification Materials web page
  
  
• CDE COVID-19 Guidance in the CNPs web page
  
  
• CDE Unpaid Meal Charges and Excess Account Balances Management Bulletin SNP-03-2017

Module 3

• Module 3 Handout (PPTX)
  
  
  • Please Note: There was an important policy update regarding the limited use waivers opt-in that was received after this video was recorded. This handout has been revised to reflect this update.
    
    
• CDE Residential Child Care Institution Food Based Menu Planning Certification Exception Submittal (SNP 30) in the Download Forms section of the CNIPS
  
  
• CDE Breakfast Meal Pattern (Grades K-12) web page
  
  
• CDE Lunch Meal Pattern (Grades K-12) web page
  
  
• CDE Menu Production Record Forms web page
  
  
• CDE Information Required on Menu Production Records web page
  
  
• CDE COVID-19 Policy and Waivers in CNPs web page
  
  
• USDA Nationwide Waiver #74 to Allow Meal Pattern Flexibilities in the CNPs, effective through September 30, 2021 (PDF)

• USDA Nationwide Waiver #90 to Allow Specific School Meal Pattern Flexibility for School Year (SY) 2021–22—Corrected (PDF)
  
  
• USDA Nationwide Waiver #92 to Allow Offer Versus Serve Flexibility for Senior High Schools in SY 2021–22 (PDF)
  
  
• USDA Offer Versus Serve Guidance for the National School Lunch Program and the School Breakfast Program (PDF)
  
  
• USDA Whole Grain Resource for the National School Lunch and School Breakfast Programs (PDF)
  
  
• Meal Pattern Waiver Email: CNPMealPatternWaiver@cde.ca.gov

Module 4

• Module 4 Handout (PPTX)
  
  
• Net Cash Resources Calculator Tool (SNP 57) in the Download Forms section of the CNIPS
  
  
• Meal Equivalents and Cost Allocation Worksheet (SNP 65) in the Download Forms section of the CNIPS
  
  
• USDA Paid Lunch Equity Tool (USDA 2021–22 PLE Tool) in the Download Forms section of the CNIPS
  
  
• USDA Nonprogram Foods Tool (SNP Nonprogram Foods Tool) in the Download Forms section of the CNIPS
  
  
• USDA Nonprogram Foods Revenue Calculator Tool (USDA Nonprogram Foods Calculator) in the Download Forms section of the CNIPS
  
  
• CDE Procurement in CNPs web page
  
  
• USDA Nationwide Waiver #97 to Provide Flexibility for School Meal Programs Administrative Reviews of SFAs Operating Only the Seamless Summer Option in SY 2021–22 (PDF)
  
  
• Cafeteria Fund Questions – Resource Management Unit Email: SNPCAFEFUNDQUESTIONS@cde.ca.gov
  
  
• Accounting and California School Accounting Manual Questions – School Fiscal Services Division Email: SACSINFO@cde.ca.gov
  
  
• Procurement Resources Unit email: NSDprocurementreview@cde.ca.gov
  
  
• Procurement Resources Unit phone: 1-800-952-5609

Module 5

• Module 5 Handout (PPTX)
  
  
• SNP Site Monitoring Review Form (SNP 22) in the Download Forms section of the CNIPS
  
  
• CDE Civil Rights and Complaints Online Training Course 410
  
  
• CDE Local School Wellness Policy web page
  
  
• CDE Smart Snacks-Competitive Foods and Beverages web page
  
  
• CDE Professional Standards web page
  
  
• USDA Professional Standards Training Tracker Tool
  
  
• USDA Nationwide Waiver #98 for Local School Wellness Policy Triennial Assessments in the National School Lunch and School Breakfast Programs (PDF)
  
  
• And Justice for All Posters Requests: CNPComplaints@cde.ca.gov

Module 6

• Module 6 Handout (PPTX)
  
  
• Buy American Provision Exception Documentation Instructions (PRU10a) in the Download Forms section of the CNIPS
  
  
• Buy American Certification and Nondomestic Log for Micropurchases (PRU10b) in the Download Forms section of the CNIPS
  
  
• CDE Procurement in CNPs web page
  
  
• USDA Policy Memorandum SP15-2021: Questions and Answers for the CNPs during SY 2021–22 (PDF)

Module 7

• Module 7 Handout (PPTX)
  
  
• USDA AR Manual (Manual AR) in the Download Forms section of the CNIPS
  
  
• Seamless Summer Feeding Option (SSFO) Menu Flexibility Form (SNP 39 SSFO) in the Download Forms section of the CNIPS
  
  
• USDA Nationwide Waiver #85 to Allow the Seamless Summer Option through SY 2021–22 (PDF)
  
  
• USDA Nationwide Waiver #90 to Allow Specific School Meal Pattern Flexibility for SY 2021–22—Corrected (PDF)
  
  
• USDA Nationwide Waiver #93 of Area Eligibility in the Afterschool Programs and for Family Day Care Home Providers in SY 2021–22 (PDF)
  
  
• USDA Nationwide Waiver #94 of Onsite Monitoring Requirements in the School Meals Programs (PDF)
  
  
• USDA Nationwide Waiver #97 to Provide Flexibility for School Meal Programs Administrative Reviews of SFAs Operating Only the Seamless Summer Option in SY 2021–22 (PDF)
  
  
• Fresh Fruit and Vegetable Program Email: ffvp@cde.ca.gov

Module 8

• Module 8 Handout (PPTX)
  
  
• CDE Provisions: Claiming Alternatives web page
  
  
• CDE Community Eligibility Provision web page
  
  
• For alternate date collection forms, refer to the CDE Community Eligibility Provision Web Page's Local Control Funding Formula (LCFF) Tab
  

Crediting

• Crediting: 6.25 hour(s)
• Key Area: Administration (3000)
  • Training Topic: Program Management (3200)
    • Learning Objective: AR Preparation (3260)

For more information on crediting, see the USDA web document Professional Standards Learning Objectives (PDF).

Additional Information

For more information regarding SNP AR, see the CDE SNP AR web page.

Contact Us

If you have technical difficulties or questions regarding the course content, please contact the PRT Workgroup by phone at 916-327-2256 or by email at PRTQuestions@cde.ca.gov.