Title III, Part A, English Learner StudentsThe apportionment overview provides information relating to the apportionment of Title III, Part A funds for Fiscal Year 2018-19.
Title III, Part A, English Language Acquisition, Language Enhancement, and Academic Achievement for English Learner Students, of the Elementary and Secondary Education Act of 1965 (ESEA), as amended by the Every Student Succeeds Act (ESSA) (Public Law 114–95) funds are apportioned to local educational agencies (LEAs) to provide supplementary academic support and educational services to English learner students.
Allocations and Apportionments
The California Department of Education (CDE) adjusts LEA allocation amounts throughout the first 12 months of the grant award period.
- Preliminary allocations include adjustments for LEAs that failed to meet the federal maintenance of effort requirement applicable to 2018–19 funding and did not receive an approved federal waiver, pursuant to Section 8521 of the ESSA. Preliminary allocations lack information about new and significantly expanding charter LEAs.
- Revised allocations incorporate estimated data about new and significantly expanding charter schools and reflect any revisions from the United States Department of Education (ED) to the grant award.
- Final allocations are based on actual current year California Longitudinal Pupil Achievement Data System (CALPADS) information for new and significantly expanding charter schools and eliminate funds previously set aside for LEAs without Consolidated Application Reporting System (CARS). Funds are redistributed to all eligible LEAs.
Title III, Part A, English Learner allocation amounts are equal to the number of English learner students reported on the Fall 2017 California Longitudinal Pupil Achievement Data System (CALPADS), or the Fall 2018 CALPADS for new and significantly expanding charter schools, multiplied by a rate of $106.82.
LEAs eligible to receive a formula subgrant of less than $10,000, that elect to participate in the Title III, Part A, English Learner program, must apply as a consortium via the Consortium Online Application. One LEA in each consortium must agree to serve as the lead of the consortium, be the sole subgrantee, and administer the subgrant on behalf of all consortium members.
The CDE apportions Title III, Part A English Learner funds on a quarterly basis following each federal Cash Management Data Collection (CMDC) period until the period of availability expires. Funds are apportioned quarterly to reduce the time elapsing between receipt and disbursement of funds by LEAs in order to comply with federal cash management requirements. In order to receive an apportionment each quarter, an LEA must:
- Apply for Title III, Part A, English Learner funds on the 2018–19 CARS. LEAs must certify the
Application for Funding by March 31, 2019[Note: The preceding link is no longer valid.].
- File CMDC during an open period and meet federal cash management thresholds. Consortium leads are responsible to file the CMDC. Consortium members are not required to file CMDC.
Each LEA’s quarterly payment equals 25 percent of the Title III, Part A, English Learner allocation minus the cash balance reported in CMDC each respective quarter, minus any funds paid in the same quarter from the balance of any preceding fiscal year funds that have not yet expired.
Example: If a cash balance of -$250 is submitted for an LEA with a yearly entitlement of $500, the calculated apportionment will be 25% of 500 + 250 or $125 + 250 = $375.
An LEA is subject to a maximum payment equal to 25 percent of the award allocation in the first apportionment of each fiscal year. More details on the CMDC, including quarterly windows and reporting deadlines, are posted on the Federal Cash Management web page.
For standardized account code structure coding, use Resource Code 4203, ESEA (ESSA): Title III, Part A, English Learner Student Program, and Revenue Object Code 8290, All Other Federal Revenue.
Grant Award Identification
The ED grant award number for this funding is S365A180005. The Catalog of Federal Domestic Assistance subprogram number is 84.365A (English Language Acquisition Grants). The funding is appropriated in Schedule (3) of Item 6100-125-0890 of the Budget Act of 2018 (Chapter 29, Statutes of 2018). The California sub-allocation (pass-through) number is Program Cost Account (PCA) 14346.
Applicable Rules and Regulations
This grant is subject to the provisions of Title III and Title VIII of the ESEA, as applicable, and the General Education Provisions Act (Public Law 103-382). This grant is also subject to 34 Code of Federal Regulations (CFR) Part 200; the Education Department General Administrative Regulations in 34 CFR parts 76 (except for 76.650–76.662, Participation of Students Enrolled in Private Schools), 77, 79, 81, 82, 84, 97, 98, and 99; the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards in 2 CFR Part 200; and 2 CFR Part 3485. Regulations regarding Participation of Eligible Children in Private Schools are found in 34 CFR sections 200.62–200.67.
Grant Award Period and Special Rules
Under the federal Tydings Amendment, Section 421(b) of the General Education Provisions Act (GEPA), any funds that are not obligated at the end of the federal funding period, July 1, 2018, through September 30, 2019, shall remain available for obligation for an additional period of 12 months, through September 30, 2020. Pursuant to authority under the CARES Act, CDE was granted a federal funding flexibility waiver of Section 421(b) of the GEPA. This waiver extends the period of availability of fiscal year 2018–19 funds from September 30, 2020 to until September 30, 2021. Information about the federal funding flexibility waiver can be found on the CDE’s Coronavirus (COVID-19) Federal Funding Flexibility web site.
Pursuant to 2 CFR, Section 200.305(b)(9), interest earned amounts up to $500 per year may be retained by the non-Federal entity for administrative expense. Any additional interest earned on Federal advance payments deposited in interest-bearing accounts must be remitted annually. LEAs should forward interest payments for remittance to the ED to:
California Department of Education
P.O. Box 515006
Sacramento, CA 95851
To ensure proper posting of payments, please indicate the program’s PCA number (PCA 14346), and identify the payment as “Federal Interest Returned.”
LEAs have the option to consolidate and use Title III, Part A, English Learner funds with other federal, state, and local funds for schoolwide programs pursuant to Section 1114 of the ESSA and Title 34 of the CFR, Part 200, Subpart A, sections 200.25 through 200.29.
Additional information such as program purposes, eligibility of schools, core elements, components, and benefits of a schoolwide program, is posted on the Title I Schoolwide Program web page.
Program Questions: Geoffrey Ndirangu, Education Programs Consultant, Language Policy and Leadership Office, email: Gndirang@cde.ca.gov, phone: 916-323-5831
Fiscal Questions: Cristina Echols Gollas, Staff Services Analyst, Language Policy and Leadership Office, email: CEcholsgollas@cde.ca.gov, phone: 916-323-5124