Title IV, Part A – Apportionment OverviewInformation relating to the apportionment of Title IV, Part A funds for Fiscal Year 2018–19.
Title IV, Part A, Subpart 1, Student Support and Academic Enrichment, of the Every Student Succeeds Act (ESSA) (Public Law 114–95) funds are apportioned to local educational agencies (LEAs) to increase the capacity to meet the goals of the Every Student Succeeds Act by providing all students with access to a well-rounded education, improving school conditions for student learning, and improving use of technology in order to improve the academic achievement and digital literacy of all students.
Allocations and Apportionments
The California Department of Education (CDE) adjusts LEA allocation amounts throughout the first 12 months of the grant award period.
- Preliminary allocations include adjustments for LEAs that failed to meet the federal maintenance of effort requirement applicable to 2018–19 funding and did not receive an approved federal waiver, pursuant to Section 8521 of the ESSA.
- Revised allocations reflect any revisions from the United States Department of Education (ED) to the grant award.
- Final allocations eliminate funds previously set aside for LEAs without Consolidated Application Reporting System (CARS). Funds are redistributed to all eligible LEAs.
Title IV, Part A, Subpart 1 funds are allocated in the same proportion to an LEA’s prior year Title I, Part A allocation with a $10,000 minimum.
The CDE apportions Title IV Part A funds on a quarterly basis following each federal Cash Management Data Collection (CMDC) period until the period of availability expires. Funds are apportioned quarterly to reduce the time elapsing between receipt and disbursement of funds by LEAs in order to comply with federal cash management requirements. In order to receive an apportionment each quarter, an LEA must:
- Apply for Title IV, Part A funds on the 2018–19 CARS. LEAs must certify the Application for Funding by March 31, 2019.
- File CMDC during an open period and meet federal cash management thresholds.
Each LEA’s quarterly payment equals 25 percent of the Title IV, Part A, Subpart 1 allocation minus the cash balance reported in CMDC each respective quarter, minus any funds paid in the same quarter from the balance of any preceding fiscal year funds that have not yet expired.
Example: If a cash balance of -$250 is submitted for an LEA with a yearly entitlement of $500, the calculated apportionment will be 25% of 500+250 or $125 + 250 = $375.
An LEA is subject to a maximum payment equal to 25 percent of the award allocation in the first apportionment of each fiscal year. More details on the CMDC, including quarterly windows and reporting deadlines, are posted on the Federal Cash Management web page.
For standardized account code structure coding, use Resource Code 4127, ESSA: Title IV, Part A, Student Support and Academic Enrichment Grants and Revenue Object Code 8290, All Other Federal Revenue.
Grant Award Identification
The ED grant award number for this funding is S424A180005. The Catalog of Federal Domestic Assistance subprogram number is 84.424A (Student Support and Academic Enrichment). The funding is appropriated in Provisions 11 of Schedule (3) of Item 6100-134-0890 of the Budget Act of 2018 (Chapter 449, Statutes of 2018). The California sub-allocation (pass-through) number is Program Cost Account (PCA) 15396.
Applicable Rules and Regulations
This grant is subject to the provisions of Title IV and Title VIII of the ESEA, as applicable, and the General Education Provisions Act (Public Law 103-382). This grant is also subject to 34 Code of Federal Regulation (CFR), Part 200, and the Education Department General Administrative Regulations in 34 CFR, parts 76, 77, 79, 81, 82, the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards in 2 CFR Part 200, 2 CFR Part 3474, and 2 CFR Part 3485. Regulations regarding Participation of Eligible Children in Private Schools are found in 34 CFR sections 200.62–200.67.
Grant Award Period and Special Rules
Under the federal Tydings Amendment, Section 421(b) of the General Education Provisions Act (GEPA), any funds that are not obligated at the end of the federal funding period, July 1, 2018, through September 30, 2019, shall remain available for obligation for an additional period of 12 months, through September 30, 2020.
Pursuant to authority under the CARES Act, CDE was granted a federal funding flexibility waiver of Section 421(b) of the GEPA. This waiver extends the period of availability of fiscal year 2018–19 funds from September 30, 2020 to until September 30, 2021. Information about the federal funding flexibility waiver can be found on the CDE’s Coronavirus (COVID-19) Federal Funding Flexibility web site.
Pursuant to 2 CFR, Section 200.305(b)(9), interest earned amounts up to $500 per year may be retained by the non-Federal entity for administrative expense. Any additional interest earned on Federal advance payments deposited in interest-bearing accounts must be remitted annually. LEAs should forward interest payments for remittance to the ED to:
California Department of Education
P.O. Box 515006
Sacramento, CA 95851
To ensure proper posting of payments, please indicate the program’s PCA number (PCA 15396), and identify the payment as “Federal Interest Returned.”
LEAs have the option to consolidate and use Title IV, Part A, Subpart 1 funds with other federal, state, and local funds for schoolwide programs pursuant to Section 1114 of the ESEA and Title 34 of the CFR, Part 200, Subpart A, sections 200.25 through 200.29.
Additional information such as program purposes, eligibility of schools, core elements, components, and benefits of a schoolwide program, are posted on the Title I Schoolwide Program web page.
Program Questions: Title IV Office, Student Achievement and Support Division, email: TitleIV@cde.ca.gov
Fiscal Questions: Categorical Allocations & Audit Resolutions Office, email: CAAR@cde.ca.gov